Oct. 19, 2006

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=120 BGCOLOR="#009999" TEXT="#080000"> <div> <B><IMG SRC="424ad640.jpg" border=0 width="429" height="100" ALIGN="LEFT" HSPACE="0" VSPACE="0"></B></div> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Park District of Forest Park </B></FONT><B>    </B><B> |     </B><A HREF="index.htm" TARGET="_top" TITLE="Park District of Forest Park "><B>home</B></A></div> <div>  back to  <A HREF="2005_06_meeting_minutes.htm" TARGET="_top" TITLE="200506 Meeting Minutes"><B>2005-06 Meeting Minutes</B></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000" background="0c0d2013.jpg"> <div> <B>www.pdofp.org</B></div> <bR> <div> <A HREF="id43.htm" TARGET="_top" TITLE="Oct. 13, 2005">Oct. 13, 2005</A></div> <div> <A HREF="id47.htm" TARGET="_top" TITLE="Nov. 27, 2005">Nov. 27, 2005</A></div> <div> <A HREF="id61.htm" TARGET="_top" TITLE="Jan. 19, 2006">Jan. 19, 2006</A></div> <div> <A HREF="feb_16_2006_special_meeting.htm" TARGET="_top" TITLE="Feb. 16, 2006 Special Meeting">Feb. 16, 2006 Special Meeting</A></div> <div> <A HREF="feb_16_2006.htm" TARGET="_top" TITLE="Feb. 16, 2006">Feb. 16, 2006</A></div> <div> <A HREF="march_16_2006.htm" TARGET="_top" TITLE="March 16, 2006">March 16, 2006</A></div> <div> <A HREF="april_20_20068f.htm" TARGET="_top" TITLE="April 20, 2006">April 20, 2006</A></div> <div> <A HREF="may_4_200693.htm" TARGET="_top" TITLE="May 4, 2006">May 4, 2006</A></div> <div> <A HREF="may_18_200695.htm" TARGET="_top" TITLE="May 18, 2006">May 18, 2006</A></div> <div> <A HREF="june_1_200699.htm" TARGET="_top" TITLE="June 1, 2006">June 1, 2006</A></div> <div> <A HREF="june_15_20069e.htm" TARGET="_top" TITLE="June 15, 2006">June 15, 2006</A></div> <div> <A HREF="july_6_2006a1.htm" TARGET="_top" TITLE="July 6, 2006">July 6, 2006</A></div> <div> <A HREF="july_20_2006aa.htm" TARGET="_top" TITLE="July 20, 2006">July 20, 2006</A></div> <div> <A HREF="august_3_2006.htm" TARGET="_top" TITLE="August 3, 2006">August 3, 2006</A></div> <div> <A HREF="august_17_2006b6.htm" TARGET="_top" TITLE="AUGUST 17, 2006">AUGUST 17, 2006</A></div> <div> <A HREF="august_24_2006_special_meeti.htm" TARGET="_top" TITLE="August 24, 2006 Special Meeting">August 24, 2006 Special Meeting</A></div> <div> <A HREF="sept_21_2006.htm" TARGET="_top" TITLE="Sept. 21, 2006">Sept. 21, 2006</A></div> <div> <B>Oct. 19, 2006</B></div> <div> <A HREF="nov_16_2006c0.htm" TARGET="_top" TITLE="Nov. 16, 2006">Nov. 16, 2006</A></div> <div> <A HREF="dec_21_2006.htm" TARGET="_top" TITLE="Dec. 21, 2006">Dec. 21, 2006</A></div> <bR> </td> <td valign="top" height=360 width="100%" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> THE REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS of the Park District of Forest Park, Cook County, Illinois was held in the Administration Building of the Park District of Forest Park, 7501 Harrison Street, Forest Park, Illinois at 7:00 p.m. on October 19, 2006.</div> <bR> <div> Roll Call:   President Boy chaired the meeting.  Commissioners Byrnes, McDermott, Sansone and Boy answered present.  Commissioner Espinosa was an excused absence.  Also present were Director Dave Novak, Assistant Director Larry Piekarz, Treasurer Gerald Sebesta, Recreation Supervisor Lianne Ryan-Robinette, Special Guest Dave Phillips of Speer Financial and Secretary Chris Richards.</div> <bR> <div> The Pledge of Allegiance was recited.</div> <bR> <div> Approval of Agenda: Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to approve the agenda. Ayes: 4.</div> <bR> <div> Approval of Minutes:</div> <div>  -Motion was made by Commissioner McDermott, seconded by Commissioner Sansone, to approve the minutes of the September 21, 2006 Regular Meeting.  Ayes: 4.</div> <bR> <div> Correspondence: The Board reviewed the correspondence file which included thank you notes from John Boy and the family of Howard Boy for our expressions of sympathy, a flyer concerning WSSRA's Bears vs. Giants Party, a Memo from Asst. Director Piekarz congratulating employees who recently took a class and were certified as Aquatic Facility Operators, copies of Director Novak's letters to the VFW Post #7181 and the American Legion Post #414 regarding the dedication of Veterans Stadium on November 11, 2006 and the Board Highlights for September 2006 for Forest Park Public Schools Dist. #91.</div> <bR> <div> Public Comment: None.</div> <bR> <div> Special Guest:</div> <div> -Dave Phillips of Speer Financial addressed the Board concerning three bond issues and an abatement ordinance that are on the agenda.</div> <div> The Refunding Debt Certificates will pay off the last payment of the 1999 Debt Certificate that is due November 1st.  He recommended that the bid from Forest Park National Bank be accepted.</div> <div> -Motion was made by Commissioner Sansone, seconded by Commissioner McDermott to accept the bid from Forest Park National Bank for the issue of $525,000 Refunding Debt Certificates, Series 2006 at a rate of 4.155615%.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy; Nays: None; Absent: Commissioner Espinosa.</div> <div> -Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to adopt Ordinance 061019A authorizing and providing for a Refunding Loan Agreement for the purpose of refunding an outstanding installment purchase contract of the District, and authorizing and providing for the issue of $525,000 Refunding Debt Certificates, Series 2006, evidencing the rights to payment under such Refunding Loan Agreement, prescribing the details of the Refunding Loan Agreement and Certificates, and providing for the security for and means of payment under the Refunding Loan Agreement and the Certificates.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Dave presented the Abatement Ordinance that will abate $357,000 in taxes for the levy years 2007 through 2010.</div> <div> -Motion was made by Commissioner Sansone, seconded by Commissioner McDermott to adopt Ordinance 061019B abating property taxes levied pursuant to an ordinance adopted on the 6th day of May, 1999, by the Board of Park Commissioners of the Park District of Forest Park, Cook County, Illinois, for the payment of principal of and interest on the General Obligation Limited Bonds, Series 1999B (Capital Appreciation Bonds), of said District. Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Series 2006A will come out of the Debt Service extension base and will provide funds for improvements proposed in the Comprehensive Master Capital Improvement Plan.  Dave noted that the interest rate offered by Harris N.A. Chicago is excellent and recommended acceptance of their bid.</div> <div> -Motion was made by Commissioner Byrnes, seconded by Commissioner Sansone, to accept the bid from Harris N.A. Chicago for the issue of $945,561.50 General Obligation Limited Tax (Capital Appreciation) Park Bonds, Series 2006A, at a rate of 4.1777%.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Motion was made by Commissioner Byrnes, seconded by Commissioner Sansone, to adopt Ordinance 061019C providing for the issue of $945,561.50 General Obligation Limited Tax (Capital Appreciation) Park Bonds, Series 2006A, of the Park District of Forest Park, Cook County, Illinois, and for the levy of a direct annual tax to pay the principal and interest on said bonds.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Mr. Phillips reported that the bid from Harris N.A. Chicago for Series 2006B also provides an excellent rate and recommended acceptance.  This issue will also provide funds for improvements proposed in the Comprehensive Master Capital Improvement Plan.</div> <div> -Motion was made by Commissioner McDermott, seconded by Commissioner Sansone, to accept the bid from N.A. Chicago  for the issue of $1,000,000.00 General Obligation Park Bonds (Alternate Revenue Source) Series 2006B at a rate of 4.1747%.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes to adopt Ordinance 061019D  providing for the issue of $1,000,000 General Obligation Park Bonds (Alternate Revenue Source), Series 2006B of the Park District of Forest Park, Cook County, Illinois. Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Dave Phillips explained that we will not be issuing annual bonds and said that it is important to understand that, although we will be able to complete projects with these current issues, which will net approximately $1.9 million, we will not have the ability to realize funds through bond issues for twelve to fourteen years.  Gerry noted that the Bond Closing will take place after November 1st , so will not show up on the October financial statements.  Dave provided the Secretary with an Alternate Bond Coverage Report as required by statute.  Dave thanked the Board for the opportunity to work with them over the years and complimented them on the projects already completed and the Board thanked Dave for his diligent help with financial matters through the years.</div> <bR> <div> Treasurer's Report:</div> <div> -Treasurer Sebesta reviewed the lists of computer checks totaling $49,215.41 and manual checks totaling $8911.20 for a grand total of $58,126.61 in disbursements for September and October. Motion was made by Commissioner McDermott, seconded by Commissioner Sansone, to approve the disbursements for September and October.    Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Gerry reported that the balances for the close of September total $1,161,803.44.  A transfer of $50,000 was made from the Corporate Fund to the Pool Fund; this amount is $25,000 less than budgeted and also less than last year's transfer.  He noted that we are in a strong cash position.  Investments, as of 10/17/06, total $1,169,518.76 in our Money Market account at Forest Park National Bank, yielding 4.45%.  Gerry checked with Forest Park National Bank concerning whether the Money Market fund is collateralized and found that it is.  He anticipates that we will not be expending the funds realized by this evenings bond issues for a few months and so we will realize a substantial amount of interest.  He discussed the investment of these funds and suggested purchasing short-term Treasury Bills.  Motion was made by Commissioner Byrnes, seconded by Commissioner Sansone, to accept the September 2006 Financial Statements.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Gerry presented a revised Investment and Portfolio Policy as recommended by our attorneys Friedman and Holtz.  He commented that it substantially the same as the policy previously adopted in 1999.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to accept the Investment and Portfolio Policy as presented.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <bR> <div> Maintenance Report:</div> <div> -Superintendent Buckley reported that his department is currently working on pruning trees.  He said that we have experienced a problem with water on the softball fields and that he will next be installing drain tiles to alleviate the problem.  </div> <div> -Larry reported that the pool is shut down and winterized.  Everything in the pool seems to be in great shape.</div> <div> -Larry explained the process that they are using to install pavers for the new Walking Circuit.  He showed the Board one of the 12" x 12" pavers.  He also showed them the sign that will be installed on a pedestal at the entrance to the Park, mapping the circuit.</div> <bR> <div> Assistant Director's Report:</div> <div> -Assistant Director Piekarz reported that he and President Boy attended the NRPA Conference in Seattle, WA.  He attended a number of sessions and also was able to confer with vendors for outdoor restrooms.  Lil McGovern of Miracle Co will be meeting with him tomorrow.  He and President Boy also met with Scott Triphahn of W-T Engineering concerning the status of park projects.  Next year's conference will be held September 25 - 29, 2007 in Indianapolis, IN.</div> <div> -Larry provided information regarding Board Member Certification Program offered through IAPD and asked interested commissioners to let him know as registration for this certification year ends on October 31st.  </div> <div> -Larry reported that he has been nominated for a four year term on the PDRMA Board of Directors.  He currently serves on the Loss and Technical Advisory Committee.</div> <div> -Asst. Director Piekarz discussed nominations for the IAPD/IPRA Community Service Awards.  He will be submitting nominations for Dan O'Connor and Mohr Concrete and also recommended that Pat Malone, who sponsors a number of softball teams in our league, be nominated.  The consensus of the Board was that only these three nominations be submitted this year.</div> <bR> <div> Director's Report:</div> <div> -Director Novak reported that IAPD has provided us with their new "Benefits of Membership" publication in binder form.  This binder includes IAPD Position Papers, for which an index was provided in Board packets.  The binder will be kept in the Business Managers Office for easy access to commissioners and so that updates can be inserted.</div> <div> -Dave reported that letters have been sent to both the VFW Post #7181 and the American Legion Post #414 advising them about the dedication of Veterans Stadium and soliciting financial support for the signs.  Dave has developed a tentative agenda for the ceremony and has prepared Opening Remarks.  He asked that commissioners let him know whether or not they would be attending the ceremony and said that he has tentatively planned that Commissioner Byrnes would deliver the Opening Remarks and that Commissioners Espinosa and Sansone would present the framed resolutions and Commissioner McDermott would read the resolution if they are all available on November 11th.  President Boy will not be able to attend that day.</div> <div> -Dave drew attention to a memo from Friedman and Holtz concerning recent legislation affecting park districts and noted that he has incorporated legislation regarding the communications between park board members in the Commissioners Handbook that will be considered for adoption this evening.</div> <div> -Director Novak recommended that the Park Board request an agreement similar to the 2006 Intergovernmental Agreement Pertaining to the Collection and Expenditure of Donations for Expanded Scope of 4th of July Fireworks for 2008.  Commissioner McDermott stated that she believes that the Park should not abandon the hope of participating in the program for 2007. She does not feel it is inappropriate to include both the Fireworks contribution and the Centennial Committee contribution on the vehicle sticker forms for 2007 and believes that the Village should be approached with the concept of including both.  Commissioner Byrnes agreed stating that, because the enhanced 2006 fireworks were so well received, he felt that "down-sizing" or returning to the shorter program, would be a great disappointment to the public.  President Boy said that he will meet with the mayor to discuss this issue.</div> <bR> <div> Unfinished Business:</div> <div> -A revised "Ordinance Code of the Park District of Forest Park" was presented for adoption.  Commissioners have previously been provided with copies highlighting the proposed changes to the previous Ordinance Code.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to adopt the "Ordinance Code of the Park District of Forest Park" as presented.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Director Novak presented the new "Commissioners Handbook" for consideration.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to approve the "Commissioners Handbook" as presented.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Director Novak explained that, as discussed at the September 21st meeting, he would be forwarding the approved Ordinance Code, along with the new Commissioners Handbook, to Friedman and Holtz and they will engage in a line by line review, comparing them with their model "Conduct Code".  They will then submit recommended document(s) incorporating both of our documents approved this evening for the Board's approval.</div> <div> -Director Novak informed the Board that he, Larry Piekarz and Scott Triphahn will be meeting with Henry Bros. on Tuesday, October 24th regarding the budget and schedules for the Administration Building Renovation Project.  Their Contract/Proposal will be presented at the November 16th meeting, or possibly at a Special Meeting to be called prior to November 16th if the proposed schedule so requires.  </div> <bR> <div> New Business:</div> <div> -We have received a letter from IAPD requesting the appointment of delegates to the IAPD Annual Business Meeting to be held on Saturday, January 27, 2007 and submission of the Credentials Certificate.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes,  to delegate Commissioner Roy Sansone to represent the Park District of Forest Park at the Annual Business Meeting of the IAPD on Saturday, January 27, 2007.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to appoint President Boy as alternate delegate to represent the Park District of Forest Park at the Annual Business Meeting of the IAPD on Saturday, January 27, 2007. Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Director Novak provided information concerning the 1st annual IAPD Awards Gala to be held on Friday, September 14, 2007.</div> <div> -Assistant Director Piekarz stated that he needs submit registration and secure hotel accommodations for the annual State Conference in January and would like to know which commissioners will be attending.  Commissioners Sansone and Boy indicated that they would. </div> <div> -Dave advised the Board that he, along with Assistant Director Piekarz and Secretary Chris Richards, would be meeting with a representative of the State Archives concerning requirements of the Illinois Records Act, specifically as the relate to the storage and disposal of public records and other documents produced by or received by the Park District. </div> <bR> <div> Adjournment:                                         </div> <div> -Motion to adjourn was made by Commissioner Sansone at 8:17 p.m., seconded by Commissioner Byrnes.  Ayes: 4.</div> <bR> <bR> <div> Submitted by:        Chris Richards,  Secretary</div> <bR> <div> Approved:        Howard Boy, Board of Park Commissioners</div> <div>                                     Cathleen McDermott, Board of Park Commissioners</div> <div>                         </div> <div> Date:            November 16, 2006</div> </td> </tr></table></body>