Nov. 16, 2006

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=120 BGCOLOR="#009999" TEXT="#080000"> <div> <B><IMG SRC="424ad640.jpg" border=0 width="429" height="100" ALIGN="LEFT" HSPACE="0" VSPACE="0"></B></div> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Park District of Forest Park </B></FONT><B>    </B><B> |     </B><A HREF="index.htm" TARGET="_top" TITLE="Park District of Forest Park "><B>home</B></A></div> <div>  back to  <A HREF="2005_06_meeting_minutes.htm" TARGET="_top" TITLE="200506 Meeting Minutes"><B>2005-06 Meeting Minutes</B></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000" background="0c0d2013.jpg"> <div> <B>www.pdofp.org</B></div> <bR> <div> <A HREF="id43.htm" TARGET="_top" TITLE="Oct. 13, 2005">Oct. 13, 2005</A></div> <div> <A HREF="id47.htm" TARGET="_top" TITLE="Nov. 27, 2005">Nov. 27, 2005</A></div> <div> <A HREF="id61.htm" 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Street, Forest Park, Illinois at 7:00 p.m. on November 16, 2006.</div> <bR> <div> Roll Call: President Boy chaired the meeting.  Commissioners Byrnes,  McDermott, Sansone and Boy answered present.  Commissioner Espinosa was an excused absence.  Also present were Director Dave Novak, Assistant Director Larry Piekarz, Superintendent Larry Buckley, Treasurer Gerald Sebesta,  Recreation Supervisor Lianne Ryan-Robinette and Secretary Chris Richards.   Special Guest Scott Triphahn of W-T Engineering was also in attendance.</div> <div> The Pledge of Allegiance was recited.</div> <bR> <div> Approval of Agenda:  Motion was made by Commissioner McDermott, seconded by Commissioner Sansone  to approve the agenda.  Ayes: 4.</div> <bR> <div> Approval of Minutes:</div> <div>  -Motion was made by Commissioner Sansone, seconded by Commissioner McDermott, to approve the minutes of the October 19, 2006 Regular Meeting.  Ayes: 4. </div> <bR> <div> Correspondence: The Board reviewed the correspondence file which included a letter from Laureen Thornton of the Forest Park Kiwanis Club stating that the Kiwanis will run the beer tent at the 2007 4th of July Celebration, a copy of our press release concerning the Veterans Day dedication of Veterans Stadium, a copy of the Forest Park Review article on the dedication, a copy of our notice to the Forest Park Review's calendar section concerning petition forms for the April 17, 2007 Board of Park Commissioners Election and a copy of the Board Highlights of the Forest Park Public Schools District No. 91 for October 2006.</div> <div> Public Comment: None.</div> <bR> <div> Special Guest: Scott Triphahn of W-T Engineering updated the Board on progress of the Administration Building project.   He specifically addressed scheduling and budget aspects of the project.  He anticipates that an updated budget will be ready for the December Board Meeting.  According to the Construction Project Schedule drafted by Henry Bros., he plans on going out to bid after January 18, with a bid opening date of February 5th, so that his recommendations will be ready for the February Board Meeting and actual work can begin on March 1st and the project substantially completed by July 31st.  Scott discussed the timing of project tasks and said that he efforts will be made so that the effects on parking, registrations, and the operation of the pool will be minimal.   Scott reviewed the various elements of Henry Bros. fee schedule.  He explained that he had planned on presenting the contract with Henry Bros. for approval at this meeting, however our Attorney Wascher has requested that changes be made in the language of the contract.  The fee schedule, as presented, will not be changed in the new document.  Motion was made to approve the construction management agreement with Henry Bros. Co. contingent on the review and approval of our legal counsel, at a General Contractor's fee of $175,500.00 and a CMA agreement fee of 5% of actual construction costs.  Roll Call: Ayes: Commissioners Byrnes, McDermott, Sansone and Boy.  Absent: Espinosa.   Scott mentioned that he has been asked about air-conditioning for the 2nd and 3rd floor, and, although this was included in Year Two of the Master Comprehensive Capital Improvement Plan, it could be included as an Alternate in this year's work</div> <bR> <div> Maintenance Report:</div> <div> -Superintendent Buckley reported that the maintenance department has been working a lot on the grounds, removing leaves and starting the walking path.  Softball is over tonight, so he will begin installing the drain tile for Field # 2.  </div> <div> -Larry said that, because of corrosion from the chlorine leak in the filter room, some electrical piping and light fixtures needed to be replaced.  He has also had work done so that all of the walklights on the West End are working.</div> <div> -Larry has also had repairs made to the truck due to damage incurred while hauling the stage.</div> <bR> <div> Treasurer's Report:</div> <div> -Treasurer Sebesta reviewed the lists of computer checks totaling $55,426.57 and manual checks totaling $5,515.97 for a grand total of $64,942.54 in disbursements for October and November. Motion was made by Commissioner McDermott, seconded by Commissioner Sansone, to approve the disbursements for October and November.    Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Gerry reported that fund balances for the close of October totaled $1,236,044.34. Since the close of October, bond proceeds have been received and, as of November 15, 2006, our investments include $1,199,040.29 in a Money Market at Forest Park National Bank, yielding 4.45% and a United States Treasury Bill in the amount of $1,975,480.56, which will mature on February 8, 2007 at $2,000,000.00 netting $24,519.44.  A benefit to the project being completed later than we originally expected, is that we will be able to accrue more interest on our investments than anticipated.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to accept the Financial Statements for the close of October.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Treasurer Sebesta presented the Truth in Taxation Law Resolution, which states that because the 2005 aggregate levy is less than 5%, no public hearing or publication is required under the Truth in Taxation Law.  Gerry discussed levy restrictions and requirements and told the Board that the Levy will be ready for adoption at the December 21 Board Meeting and must be filed by the last Tuesday in December.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes to adopt the Truth in Taxation Resolution as presented.  Roll Call: Ayes: Commissioners, Byrnes, McDermott, Sansone and Boy.  Nays: None; Absent: Commissioner Espinosa.</div> <div> -Finally, Gerry told the Board that he thoroughly explained last month's bond issue and abatement ordinance with Josh Adams of the Forest Park Review after the October 19 meeting and he does not know where the inaccuracies in the November 1st Forest Park Review article came from.</div> <bR> <div> Assistant Director's Report:</div> <div> -Assistant Director Piekarz reported that pool pass rates have not been raised since 2001 and, because costs of supplies and equipment have risen, the 2007 pool pass prices will be increased by $10.00.  We will offer a promotion allowing those who purchase pool passes by May 14, 2007 to do so at last year's rates.  </div> <div> -Larry reported that he and office staff attended a Customer Service seminar on November 9th.  </div> <div> -Our new phone system was installed on November 10th and seems to be working well.</div> <div> -Larry congratulated staff who earned safety awards this year. </div> <div> -The Holiday "Deck-a-Tree" will be held on Thursday, December 14th from 3 p.m. until 7 p.m.</div> <div> -Larry said that he will be on vacation November 20th through 22nd.</div> <div> -Assistant Director Piekarz displayed "Sports Parenting Tip" signs that he found at the NRPA conference.  These will be posted at both the soccer field and the baseball fields. </div> <bR> <div> Director's Report:</div> <div> -Director Novak reported that Attorney Wascher is reviewing both the Ordinance Code and the Commissioners Handbook and will be meeting with Larry and Dave on November 28th with his recommendations.  He will be comparing our Ordinance Code with their model Code of Conduct and will likely compile a new Code of Conduct and a Commissioners Policy Manual which will encompass both of the documents that were approved at October's Board Meeting.</div> <div> -Dave thanked Commissioners Byrnes and Sansone for their participation in the Veterans Stadium dedication on Veterans Day.  He has received a number of compliments on the signs and the decision of the Board to honor veterans in this way.</div> <div> -Dave reported that our WSSRA share increase for 2007 will be 2% or $1,679.00 for the year.  He shared the spreadsheet which shows all of the 2007 partner shares and noted that the overall increase is 7% and our 2% was one of the lowest.  </div> <bR> <div> Unfinished Business:</div> <div> -None.</div> <bR> <div> New Business:</div> <div> -President Boy announced that the new Ethics Ordinance drafted by Friedman & Holtz had been sent to all Commissioners.  Because he and the other Commissioners had not had sufficient time to study the document, discussion and adoption were tabled until the December meeting.</div> <bR> <div> Adjournment:                                         </div> <div> -Motion to adjourn was made by Commissioner Sansone at 8:00p.m., seconded by Commissioner McDermott.  Ayes: 4.</div> <bR> <bR> <div> Submitted by:        Chris Richards,  Secretary</div> <bR> <div> Approved:        Howard Boy, Board of Park Commissioners</div> <bR> <div>             Cathleen McDermott, Board of Park Commissioners</div> <div>                         </div> <div> Date:            December 21, 2006</div> </td> </tr></table></body>