March 16, 2006

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=120 BGCOLOR="#009999" TEXT="#080000"> <div> <B><IMG SRC="424ad640.jpg" border=0 width="429" height="100" ALIGN="LEFT" HSPACE="0" VSPACE="0"></B></div> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Park District of Forest Park </B></FONT><B>    </B><B> |     </B><A HREF="index.htm" TARGET="_top" TITLE="Park District of Forest Park "><B>home</B></A></div> <div>  back to  <A HREF="2005_06_meeting_minutes.htm" TARGET="_top" TITLE="200506 Meeting Minutes"><B>2005-06 Meeting Minutes</B></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000" background="0c0d2013.jpg"> <div> <B>www.pdofp.org</B></div> <bR> <div> <A HREF="id43.htm" TARGET="_top" TITLE="Oct. 13, 2005">Oct. 13, 2005</A></div> <div> <A HREF="id47.htm" TARGET="_top" TITLE="Nov. 27, 2005">Nov. 27, 2005</A></div> <div> <A HREF="id61.htm" TARGET="_top" TITLE="Jan. 19, 2006">Jan. 19, 2006</A></div> <div> <A HREF="feb_16_2006_special_meeting.htm" TARGET="_top" TITLE="Feb. 16, 2006 Special Meeting">Feb. 16, 2006 Special Meeting</A></div> <div> <A HREF="feb_16_2006.htm" TARGET="_top" TITLE="Feb. 16, 2006">Feb. 16, 2006</A></div> <div> <B>March 16, 2006</B></div> <div> <A HREF="april_20_20068f.htm" TARGET="_top" TITLE="April 20, 2006">April 20, 2006</A></div> <div> <A HREF="may_4_200693.htm" TARGET="_top" TITLE="May 4, 2006">May 4, 2006</A></div> <div> <A HREF="may_18_200695.htm" TARGET="_top" TITLE="May 18, 2006">May 18, 2006</A></div> <div> <A HREF="june_1_200699.htm" TARGET="_top" TITLE="June 1, 2006">June 1, 2006</A></div> <div> <A HREF="june_15_20069e.htm" TARGET="_top" TITLE="June 15, 2006">June 15, 2006</A></div> <div> <A HREF="july_6_2006a1.htm" TARGET="_top" TITLE="July 6, 2006">July 6, 2006</A></div> <div> <A HREF="july_20_2006aa.htm" TARGET="_top" TITLE="July 20, 2006">July 20, 2006</A></div> <div> <A HREF="august_3_2006.htm" TARGET="_top" TITLE="August 3, 2006">August 3, 2006</A></div> <div> <A HREF="august_17_2006b6.htm" TARGET="_top" TITLE="AUGUST 17, 2006">AUGUST 17, 2006</A></div> <div> <A HREF="august_24_2006_special_meeti.htm" TARGET="_top" TITLE="August 24, 2006 Special Meeting">August 24, 2006 Special Meeting</A></div> <div> <A HREF="sept_21_2006.htm" TARGET="_top" TITLE="Sept. 21, 2006">Sept. 21, 2006</A></div> <div> <A HREF="oct_19_2006be.htm" TARGET="_top" TITLE="Oct. 19, 2006">Oct. 19, 2006</A></div> <div> <A HREF="nov_16_2006c0.htm" TARGET="_top" TITLE="Nov. 16, 2006">Nov. 16, 2006</A></div> <div> <A HREF="dec_21_2006.htm" TARGET="_top" TITLE="Dec. 21, 2006">Dec. 21, 2006</A></div> <bR> </td> <td valign="top" height=360 width="100%" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> THE REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS of the Park District of Forest Park, Cook County, Illinois was held in the Administration Building of the Park District of Forest Park, 7501 Harrison Street, Forest Park, Illinois at 7:00 p.m. on March 16, 2006.</div> <bR> <div> Roll Call: Vice-President McDermott chaired the meeting.  Commissioners Byrnes, Espinosa, McDermott and Sansone answered present.  Commissioner Boy was an excused absence. Also present were Director Dave Novak, Assistant Director Larry Piekarz, Superintendent Larry Buckley, Treasurer Gerald Sebesta and Secretary Chris Richards.    Scott Triphahn of W-T Engineering, Citizen Maurice Sivek and Seth Stern of the Forest Park Review were also in attendance.</div> <bR> <div> The Pledge of Allegiance was recited.</div> <bR> <div> Approval of Agenda: Motion was made by Commissioner Sansone, seconded by Commissioner Espinosa to approve the agenda. Roll Call:  Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <bR> <div> Approval of Minutes:</div> <div>  -Motion was made by Commissioner Espinosa, seconded by Commissioner Byrnes, to approve the minutes of the February 16, 2006 Regular Meeting.  Ayes: 4.</div> <div> -Motion was made by Commissioner Sansone, seconded by Commissioner Byrnes, to approve the minutes of the February 16, 2006 Special Meeting.  Ayes: 4.</div> <bR> <div> Correspondence: The Board reviewed the correspondence file which included letters from Triton College thanking commissioners and staff for attending their recent Park Districts After-Hours Celebration, the February 2006 Board Highlights of the Forest Park Public Schools District No. 91 and a postcard from Sandy Gbur of WSSRA for inviting her to Greg Kolinek's farewell dinner.  Also included in the correspondence file were photos from the January Board Meetiing awarding of the IPRA Community Service Awards, the Daddy Daughter Date Night in February, the boy's basketball awards night, the new assembled skatepark equipment and the filter room before and after recent maintenance.</div> <div> Public Comment: None.</div> <bR> <div> Special Guest:</div> <div> -Scott Triphahn of W-T Engineering presented a revised Master Comprehensive Capital Improvement Plan for Years One and Two and explained the revisions that are based on the move of Administration Building work to Year Two and other adjustments discussed at the Special Meeting on February 16.  </div> <div> -Scott presented a comparison of bids received for Year One Building Improvements for Building # 4 on March 9, 2006.  The low bid of $99,680.00 was submitted by Loung's Corporation of Hinsdale.  All references for Loung's have been contacted and all were favorable.  Based on the review of bids and references, his recommendation is to award a contract in the amount of $108,001.00 to Loung's Corporation.  This amount includes the acceptance of Alternate Bids B (new electrical heater in Foyer), C (electrical panel relocation), D (new gypsum board) and Voluntary Alternates #1 and #2 (electrical receptacles for counter, stove and refrigerator) in kitchen. Scott indicated that construction could begin by March 27th and the project could be completed by June 2nd as originally scheduled.  Motion was made by Commissioner Sansone, seconded by Commissioner Espinosa, to award a contract in the amount of $108,001.00 to Loung's Corporation for Building # 4 Improvements.  Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <div> -Scott discussed the difference between hiring a Construction Manager and awarding the bid to a General Contractor for Year Two Improvements to the Administration Building.  He explained the benefits of hiring a Construction Manager for this particular project.  Basically each trade can be selected separately, thereby ensuring the best price for each aspect of the project.  The use of a Construction Manager for a project such as this allows total control of the project. Scott outlined the phases of a project when using a Construction Manager and outlined the process that would be used to find a qualified CM.  Motion was made by Commissioner Byrnes, seconded by Commissioner Sansone, to authorize WT-Engineering to solicit proposals for a Construction Manager for Year Two Improvements to the Administration Building.  Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy. </div> <div> -Mr. Triphahn reported that the skatepark equipment has been assembled by in-house staff and the invoices were about $5000 under the amount budgeted.  While the original plans were for an asphalt surface; a concrete surface would be more desirable and durable, but much more expensive. Director Novak has had discussions about the possibility of a donation of the concrete and he and Scott believe that it may be feasible to install concrete instead, using the savings due to the equipment being assembled in-house and contingency funds. The next step in completing the skatepark project would be to determine what is under the existing asphalt. After some discussion, it was decided that the maintenance department will try to get a core sample.  </div> <div>  </div> <div> Treasurer's Report:</div> <div> -Treasurer Sebesta reviewed the lists of computer checks totaling $81,431.47 and manual checks totaling $4,069.30 for a grand total of $85,440.77 in disbursements for February and March.  Motion was made by Commissioner Espinosa, seconded by Commissioner Sansone, to authorize disbursements for February and March. Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <div> -Treasurer Sebesta reported that fund balances for the close of February totaled $575,145.57. We have received 16% of this half's tax collection in February, with most of the rest anticipated in March. Investments total $653,422.81 in a Money Market account at Forest Park National Bank, yielding 3.35%.  Motion was made by Commissioner Sansone, seconded by Commissioner Espinosa, to accept the February 2006 Financial Statements. Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <bR> <div> Maintenance Report:</div> <div> -Superintendent Buckley reported that the pool filter room project is completed and before and after photos were included in the correspondence file this evening.</div> <div> -As Scott Triphahn reported, the skatepark equipment has been assembled and is being stored.  The second phase of equipment will arrive in mid-April and will hopefully be assembled on-site.</div> <div> -Larry reported that most of his summer crew will not be returning this year as they have completed college, so he is in the process of hiring new staff for this season.  He will also be over-seeding the front lawn and starting spring grounds maintenance in the coming weeks.</div> <bR> <div>  Assistant Director's Report:</div> <div> -Assistant Director Piekarz reported that Clara has been working with neighboring park districts to reduce program cancellations through cooperative programming.  We will be adding some new programs in the summer and have added four pages to the summer brochure.</div> <div> -The Board has had the opportunity to review a facility use policy that Larry has drafted and has made suggestions for some clarifications, specifically that the rules and regulations apply to facility rental use.  Larry will make the appropriate changes.  Motion was made by Commissioner Espinosa, seconded by Commissioner Sansone, to approve the Facility Rental Use Agreement with appropriate clarifications.  Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <div> -Larry reintroduced the question of purchasing an outdoor movie screen.  The cost is approximately  $10,000.  We have been renting this equipment for Flick and Floats, however we are also planning monthly Movies in the Park and it would be advantageous to own our own equipment.  Motion was made by Commissioner Sansone, seconded by Commissioner Byrnes, to authorize the purchase of an outdoor movie screen.  Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <div> -Larry also discussed the options of purchasing a bus for DayCamp at a cost of approximately $34,000 or purchasing a 12-passenger van through the Illinois Joint Purchase Plan at a cost of approximately $20,000.  Some discussion was held concerning the options and the disposition of the old 15-passenger van and Larry indicated that he would like to add the options of rear heat and air-conditioning to the new van. Motion was made by Commissioner Byrnes, seconded by Commissioner Espinosa, to authorize Asst. Director Piekarz to purchase a 12-passenger van through the State of Illinois Joint Purchase Plan at a cost not to exceed $25,000.  Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <div> -Larry announced that the Easter Egg Hunt will take place on April 8th at 10:00 a.m. sharp.</div> <bR> <div> Director's Report:</div> <div> -Director Novak reported that WSSRA is in the process of developing a Strategic Plan and a workshop will be held on Monday, March 20 from 6:30 p.m. until 8:30 p.m.</div> <div> -Dave indicated that he and Larry have obtained suggested warning and safety rules from PDRMA for the skatepark and have also contacted other agencies for copies of their rules and regulations.  He and Larry will be reviewing these and drafting signage for our skatepark.  These will be presented to the Board before the skatepark is ready to open.</div> <div> -Director Novak, along with Commissioners Espinosa and Boy, will be attending the 28th Annual IAPD Legislative Conference in Springfield on March 27th and 28th.</div> <div> -Dave has received word from the Village that they have received $2316.00 in donations towards the fireworks as of March 14th.  The deadline for displaying 2006 stickers is April 1st, so more may be realized.</div> <div> -Dave has received notice that there will be a Special WSSRA Board Meeting on April 11, 2006 concerning inclusion in a DayCamp setting.  This is in response to a law suit recently filed against the Norridge Park District related to the removal of a child in an inclusive setting, that has been settled, however WSSRA believes it is important that all partners understand the laws concerning inclusion and follow similar procedures.  Larry and Clara will be attending this meeting.</div> <div> -Forest Park Main Street, the Chamber of Commerce and the Village of Forest Park are sponsoring the Forest Park Pride Awards and are now accepting nominations.</div> <bR> <div> Old Business:</div> <div> -None</div> <bR> <div> New Business:</div> <div> -An Ordinance was presented declaring the five basketball backboards, goals and standards, the parallel and uneven bars and the 15-passenger Dodge van as surplus property.  It is a requirement of Illinois law that property be declared surplus before disposing of or selling it.  Motion was made by Commissioner Byrnes, seconded by Commissioner Sansone, to adopt Ordinance 060316 Declaring Surplus Personal Property and Authorizing the Sale or Other Conveyance of the five basketball backboards, goals and standards, the parallel and uneven bars and the 15-passenger Dodge van.  Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.  Absent: Commissioner Boy.</div> <bR> <div> -Director Novak reported that staff is currently working on preparation of the FY 2006/07 Budget and will be meeting with Treasurer Sebesta on April 4th.</div> <bR> <div> Adjournment:                                         </div> <div> -Motion to adjourn was made by Commissioner Espinosa at 8:34 p.m., seconded by Commissioner Byrnes.  Ayes: 4.</div> <bR> <bR> <div> Submitted by:        Chris Richards, Secretary</div> <bR> <div> Approved:        Howard Boy, Board of Park Commissioners</div> <bR> <div>             Cathleen McDermott, Board of Park Commissioners</div> <div>                         </div> <div> Date:            ______4/20/06_____________________</div> </td> </tr></table></body>