July 6, 2006

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=120 BGCOLOR="#009999" TEXT="#080000"> <div> <B><IMG SRC="424ad640.jpg" border=0 width="429" height="100" ALIGN="LEFT" HSPACE="0" VSPACE="0"></B></div> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Park District of Forest Park </B></FONT><B>    </B><B> |     </B><A HREF="index.htm" TARGET="_top" TITLE="Park District of Forest Park "><B>home</B></A></div> <div>  back to  <A HREF="2005_06_meeting_minutes.htm" TARGET="_top" TITLE="200506 Meeting Minutes"><B>2005-06 Meeting Minutes</B></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000" background="0c0d2013.jpg"> <div> <B>www.pdofp.org</B></div> <bR> <div> <A HREF="id43.htm" TARGET="_top" TITLE="Oct. 13, 2005">Oct. 13, 2005</A></div> <div> <A HREF="id47.htm" TARGET="_top" TITLE="Nov. 27, 2005">Nov. 27, 2005</A></div> <div> <A HREF="id61.htm" TARGET="_top" TITLE="Jan. 19, 2006">Jan. 19, 2006</A></div> <div> <A HREF="feb_16_2006_special_meeting.htm" TARGET="_top" TITLE="Feb. 16, 2006 Special Meeting">Feb. 16, 2006 Special Meeting</A></div> <div> <A HREF="feb_16_2006.htm" TARGET="_top" TITLE="Feb. 16, 2006">Feb. 16, 2006</A></div> <div> <A HREF="march_16_2006.htm" TARGET="_top" TITLE="March 16, 2006">March 16, 2006</A></div> <div> <A HREF="april_20_20068f.htm" TARGET="_top" TITLE="April 20, 2006">April 20, 2006</A></div> <div> <A HREF="may_4_200693.htm" TARGET="_top" TITLE="May 4, 2006">May 4, 2006</A></div> <div> <A HREF="may_18_200695.htm" TARGET="_top" TITLE="May 18, 2006">May 18, 2006</A></div> <div> <A HREF="june_1_200699.htm" TARGET="_top" TITLE="June 1, 2006">June 1, 2006</A></div> <div> <A HREF="june_15_20069e.htm" TARGET="_top" TITLE="June 15, 2006">June 15, 2006</A></div> <div> <B>July 6, 2006</B></div> <div> <A HREF="july_20_2006aa.htm" TARGET="_top" TITLE="July 20, 2006">July 20, 2006</A></div> <div> <A HREF="august_3_2006.htm" TARGET="_top" TITLE="August 3, 2006">August 3, 2006</A></div> <div> <A HREF="august_17_2006b6.htm" TARGET="_top" TITLE="AUGUST 17, 2006">AUGUST 17, 2006</A></div> <div> <A HREF="august_24_2006_special_meeti.htm" TARGET="_top" TITLE="August 24, 2006 Special Meeting">August 24, 2006 Special Meeting</A></div> <div> <A HREF="sept_21_2006.htm" TARGET="_top" TITLE="Sept. 21, 2006">Sept. 21, 2006</A></div> <div> <A HREF="oct_19_2006be.htm" TARGET="_top" TITLE="Oct. 19, 2006">Oct. 19, 2006</A></div> <div> <A HREF="nov_16_2006c0.htm" TARGET="_top" TITLE="Nov. 16, 2006">Nov. 16, 2006</A></div> <div> <A HREF="dec_21_2006.htm" TARGET="_top" TITLE="Dec. 21, 2006">Dec. 21, 2006</A></div> <bR> </td> <td valign="top" height=360 width="100%" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> THE REGULAR MEETING OF THE BOARD OF PARK COMMISSIONERS of the Park District of Forest Park, Cook County, Illinois was held in the Administration Building of the Park District of Forest Park, 7501 Harrison Street, Forest Park, Illinois at 7:00 p.m. on July 6, 2006.</div> <bR> <div> Roll Call:   President Boy chaired the meeting.  Commissioners Byrnes, Espinosa, McDermott, Sansone and Boy answered present.  Also present were Director Dave Novak, Assistant Director Larry Piekarz, Special Guest Scott Triphahn of W-T Engineering and Secretary Chris Richards.  Superintendent Larry Buckley arrived at 7:54 p.m.  Seth Stern of the Forest Park Review and Maurice Sivek, a local resident and volunteer, were also in attendance.</div> <bR> <div> The Pledge of Allegiance was recited.</div> <bR> <div> Approval of Agenda: Motion was made by Commissioner Byrnes, seconded by Commissioner Espinosa to approve the agenda. Ayes: 5.</div> <bR> <div> Approval of Minutes:</div> <div>  -Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to approve the minutes of the June 15, 2006 Regular Meeting.  Ayes: 5.</div> <bR> <div> Correspondence: The Board reviewed the correspondence file which included  thank you letters from St. Bernardine Women's Club for our donation to their Annual Fashion Show and from the Forest Park Chamber of Commerce for our donation of the use of the stage for Summerfest 2006, an e-mail from Anita King, a Forest Park resident, complimenting this year's fireworks, and a copy of the Board Highlights of Forest Park Public Schools District # 91 for May and June 2006.Director Novak also read a phone message from Colleen Kevil of Kevil's restaurant complimenting the fireworks and noted that this was indicative of the many comments we received concerning the fireworks this year.</div> <bR> <div> Public Comment: None.</div> <bR> <div> Special Guest:</div> <div> -Scott Triphahn addressed the Board concerning progress on Building # 4.  We are currently working on punch-list items with the contractor and the project is nearly complete.  We are still holding $38,000 pending satisfactory completion of the project.</div> <div> -Scott presented preliminary drawings for the Administration Building renovation and reviewed options for various aspects of the project.  One of the primary variances from the original drawings that was discussed was the possibility of eliminating the 1st floor washrooms on the east end of the building, allowing for more office space so that the registration clerk is not the only staff member located on the first floor and relocating the washrooms to the east side of the Park, which could be considered a safety move because it would reduce the number of patrons crossing Ken Stange Drive to use the restrooms.   The savings in eliminating the washrooms would be about $60,000 which would help offset the cost of installing a prefab restroom building, possibly near the pavilion area.  Director Novak commented that, because we have had some problems with the use of the pavilion, we may want to eliminate the pavilion and install the restroom building in its place, possibly adding a gazebo or some alternate type of rain shelter.  Commissioner Byrnes expressed safety concerns over locating a washroom in this area of the Park.   Scott also reviewed preliminary plans for the second floor and the veranda.   Some discussion was held concerning different aspects of the plans and in clarification of how we plan to use the veranda.  Scott indicated that the veranda could be split for open use to the general public and to pool patrons.  Scott also recommended that, with some of the revisions being made to the Administration Building project, most of the Maintenance Building work be moved to the following year.  Scott said that there is time for further discussion and consideration of the different options, but that the decisions will need to be made over the next few months. Scott suggested that, at this time however, it would be advisable to begin the search for a Construction Manager and outlined procedures to be used.  Motion was made by Commissioner Espinosa, seconded by Commissioner McDermott, to authorize Scott to issue Request for Qualifications in order to solicit a Construction Manager.   Roll Call: Ayes: Commissioners Byrnes, Espinosa, McDermott, Sansone and Boy.  Nays: None.</div> <div> -Scott briefed the Board on how  the walking circuits were configured and Dave will be researching signage and/or a paver system to mark the walking path.  </div> <bR> <div> Assitant Director's Report:</div> <div> -Assistant Director Piekarz reported that a new water heater must be installed in the Administrative Building.  </div> <div> -Larry reported that about 150 people attended the Movie in the Park last month and that we will be showing the Wizard of Oz on July 7th.  </div> <div> -Larry recommended the purchase of a new phone system through Gemini Communications and the switch of our phone service to a package provided by XO Communications.  We believe that the initial investment of about $9000 will be offset within five years by the savings we will realize in our monthly phone service and maintenance bills.  Motion was made by Commissioner Sansone, seconded by Commissioner Espinosa, to approve Larry's recommendation to accept the proposal of Gemini Communications for a new phone systems not to exceed $9000. Roll Call: Ayes: Commissioners Byrnes, Espinosa, McDermott, Sansone and Boy.  Nays: None.</div> <div> -Asst. Director Piekarz presented a revision to our dress code for Park District employees.  The revised Section 3.09 to the Personnel Policy Manual was based on sample dress codes, received from our Attorney Jim Wascher.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to approve revised Dress Code Policy 3.09, to take effect on September 5, 2006, as presented .  Roll Call: Ayes: Commissioners Byrnes, Espinosa, McDermott, Sansone and Boy.  Nays: None.</div> <bR> <div> Maintenance Report:</div> <div> -Superintendent Buckley apologized for being late and reported that the Administration Building hot water heater has begun to leak and must be replaced. A new tank has been ordered at a cost of $12,500 and installation will be an additional $2880.  A factory representative must do the start-up and the installer is a factory rep.</div> <div> -Larry reported that the outfield has been treated for grubworms and all is well at the Aquatic Center.  The 4th of July went well and the fireworks were fabulous. The maintenance crew will now begin preparing for the tournament.   </div> <bR> <div> Director's Report:</div> <div> -Director Novak reported that he has been working on tournament preparations and all but one invitation have gone out.  We are waiting only to determine 1st and 2nd places in our Forest Park league.  This will be Burke Beverage's 20th year of sponsorship and they will, in addition to their annual sponsorship fee, donate the 22 oz. souvenir beer mugs .  The souvenir shirts have been ordered and Art Lurie of Total Promotions will donate thirteen polo shirts for commissioners and staff as he has done in prior years.  We will also have a limited number of polo shirts with embroidered logo for sale.  </div> <div> -Dave reported that he attended a presentation on the proposed new development of the Roos property.  The owner has assured us that we will be notified of any work that will affect the Park, especially the closing of Hannah at the exit of the Park.  </div> <div> -Next Tuesday , July 11 WSSRA's Annual Meeting will be held in Building #4, followed by their annual pool party at the Aquatic Center.</div> <bR> <div> Unfinished Business:</div> <div> -Some discussion was held concerning a policy for attendance at National Conferences.  According to the history of board minute references to this topic, a policy of paid attendance for the Director (or his designee) and the President of the Board (or one other Commissioner if the President elects not to attend) was rescinded on March 18, 2004, however no policy was presented to replace it so there is currently no policy concerning this matter.    Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to adopt a policy of paid attendance for only the Director (or his designee) and the President of the Board (or one other Commissioner if the President elects not to attend) for the annual NRPA Conference.  Roll Call: Ayes: Commissioners Byrnes, McDermott, Boy.  Nays: Commissioners Espinosa, Sansone.</div> <div> -Director Novak stated that thank you letters were sent out to those who donated $20.00 or more through the Village's Vehicle Sticker 4th of July Donation program and thank you letters to raffle prize contributors and volunteers are being mailed this week, as well as a Letter to the Editor for the Forest Park Review. </div> <bR> <div> Closed Session:</div> <div> -Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to enter into closed session at 8:22 p.m. under Section 2(c)(1) of the Open Meetings Act for the discussion of matters concerning personnel.   Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.</div> <div> -The Board reconvened in Open Session at 8:40 p.m.</div> <bR> <div> New Business:</div> <div> -No action was taken on matters discussed in Closed Session.</div> <div> -Motion was made by Commissioner Byrnes, seconded by Commissioner McDermott, to adopt Ordinance 060706 the Prevailing Wage Ordinance - Wages of Employees on Public Works.     Roll Call: Ayes: Commissioners Byrnes, Espinosa, Sansone and McDermott.</div> <div> -Director Novak said that former commissioner Greg Kolinek has informed him that Bob Ginger, a long-time tournament volunteer, is suffering with cancer and is not doing well.  Dave is contacting IPRA to see if a Community Service Award could be done early (rather than in January).  If not, Greg suggested that Bob be asked to throw out a pitch at a game during the tournament and/or we have our own plaque made in appreciation for him. Some discussion was also held concerning tips collected at the tournament and it was the consensus that they will be donated to a deserving cause.</div> <div> -Commissioner Espinosa asked about the possibility of an automatic gate at the Park's exit to deter traffic from going the wrong way on Sansone Drive and whether the new Roos owner might be interested in donating funds for this.  </div> <bR> <div> Adjournment:                                         </div> <div> -Motion to adjourn was made by Commissioner Byrnes at 8:50 p.m., seconded by Commissioner McDermott.  Ayes: 5.</div> <bR> <bR> <div> Submitted by:        Chris Richards,  Secretary</div> <bR> <div> Approved:        Howard Boy, Board of Park Commissioners</div> <bR> <div>             Cathleen McDermott, Board of Park Commissioners</div> <div>                         </div> <div> Date:            07/20/06</div> </td> </tr></table></body>