Oct. 13, 2005

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=120 BGCOLOR="#009999" TEXT="#080000"> <div> <B><IMG SRC="424ad640.jpg" border=0 width="429" height="100" ALIGN="LEFT" HSPACE="0" VSPACE="0"></B></div> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Park District of Forest Park </B></FONT><B>    </B><B> |     </B><A HREF="index.htm" TARGET="_top" TITLE="Park District of Forest Park "><B>home</B></A></div> <div>  back to  <A HREF="2005_06_meeting_minutes.htm" TARGET="_top" TITLE="200506 Meeting Minutes"><B>2005-06 Meeting Minutes</B></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000" background="0c0d2013.jpg"> <div> <B>www.pdofp.org</B></div> <bR> <div> <B>Oct. 13, 2005</B></div> <div> <A HREF="id47.htm" TARGET="_top" TITLE="Nov. 27, 2005">Nov. 27, 2005</A></div> <div> <A HREF="id61.htm" TARGET="_top" TITLE="Jan. 19, 2006">Jan. 19, 2006</A></div> <div> <A HREF="feb_16_2006_special_meeting.htm" TARGET="_top" TITLE="Feb. 16, 2006 Special Meeting">Feb. 16, 2006 Special Meeting</A></div> <div> <A HREF="feb_16_2006.htm" TARGET="_top" TITLE="Feb. 16, 2006">Feb. 16, 2006</A></div> <div> <A HREF="march_16_2006.htm" TARGET="_top" TITLE="March 16, 2006">March 16, 2006</A></div> <div> <A HREF="april_20_20068f.htm" TARGET="_top" TITLE="April 20, 2006">April 20, 2006</A></div> <div> <A HREF="may_4_200693.htm" TARGET="_top" TITLE="May 4, 2006">May 4, 2006</A></div> <div> <A HREF="may_18_200695.htm" TARGET="_top" TITLE="May 18, 2006">May 18, 2006</A></div> <div> <A HREF="june_1_200699.htm" TARGET="_top" TITLE="June 1, 2006">June 1, 2006</A></div> <div> <A HREF="june_15_20069e.htm" TARGET="_top" TITLE="June 15, 2006">June 15, 2006</A></div> <div> <A HREF="july_6_2006a1.htm" TARGET="_top" TITLE="July 6, 2006">July 6, 2006</A></div> <div> <A HREF="july_20_2006aa.htm" TARGET="_top" TITLE="July 20, 2006">July 20, 2006</A></div> <div> <A HREF="august_3_2006.htm" TARGET="_top" TITLE="August 3, 2006">August 3, 2006</A></div> <div> <A HREF="august_17_2006b6.htm" TARGET="_top" TITLE="AUGUST 17, 2006">AUGUST 17, 2006</A></div> <div> <A HREF="august_24_2006_special_meeti.htm" TARGET="_top" TITLE="August 24, 2006 Special Meeting">August 24, 2006 Special Meeting</A></div> <div> <A HREF="sept_21_2006.htm" TARGET="_top" TITLE="Sept. 21, 2006">Sept. 21, 2006</A></div> <div> <A HREF="oct_19_2006be.htm" TARGET="_top" TITLE="Oct. 19, 2006">Oct. 19, 2006</A></div> <div> <A HREF="nov_16_2006c0.htm" TARGET="_top" TITLE="Nov. 16, 2006">Nov. 16, 2006</A></div> <div> <A HREF="dec_21_2006.htm" TARGET="_top" TITLE="Dec. 21, 2006">Dec. 21, 2006</A></div> <bR> </td> <td valign="top" height=360 width="100%" BGCOLOR="#FFFFFF" TEXT="#080000"> <div> The Regular Meeting of the Board of Park Commissioners of the Park District of Forest Park, Cook County, Illinois, was held on October 13, 2005 at 7:00 p.m. at the Administrative Offices of the Park District, 7501 Harrison Street, Forest Park, Illinois.</div> <bR> <div> <B>Roll Call:</B> President Boy called the meeting to order.  Commissioners Byrnes, Kolinek, McDermott, Sansone and President Boy answered present.  Also present were Director Dave Novak, Assistant Director Larry Piekarz, Treasurer Gerald Sebesta and Secretary Chris Richards.  Special Guests Dave Phillips of Speer Financial, Greg Miller of Wermer Rogers, Doran and Ruzon,  Joe Brusseau of Brusseau Design Group Ltd. and Brent Ludwig of Robert Juris & Assoc. were in attendance as was Seth Stern of the Forest Park Review.</div> <bR> <div> <B>Approval of Agenda:</B> Motion was made by Commissioner Kolinek, seconded by Commissioner McDermott, to approve the agenda.  Ayes: 5.</div> <bR> <div> <B>Approval of Minutes:</B>  </div> <div> -Motion was made by Commissioner Sansone, seconded by Commissioner  McDermott, to approve the minutes of the September 15, 2005 Regular Meeting.  Ayes: 4; Abstain: 1(Commissioner Byrnes).</div> <div> -Motion was made by Commissioner Kolinek, seconded by Commissioner McDermott, to approve the minutes of the September 15, 2005 Special Events Committee Meeting. Ayes: 4; Abstain: 1(Commissioner Byrnes).</div> <bR> <div> <B>Correspondence:</B>  The Board reviewed the correspondence file which included a thank you letter from Senator Kimberly A. Lightford for our participation in the "Hurricane Katrina Relief Drive" and a copy of the Board Highlights of the Forest Park Public Schools District No. 91.</div> <bR> <div> <B>Public Comment:</B> None.</div> <bR> <div> <B>Special Guests: </B></div> <div> -Dave Phillips of Speer Financial addressed the Board explaining the Sale of $525,000 General Obligation Bonds, Series 2005 for the repayment of the 1999 Installment Contract.  This issue has been negotiated with Forest Park National Bank at an average interest rate of 3.87%, noting that this is an excellent rate.  He reviewed Corporate and Bond Funds cash flow spreadsheets as they relate to our debt service plan, stating that the 1999 Installment Contract will be paid off next year.  Motion was made by Commissioner Sansone, seconded by Commissioner Byrnes to accept the bid by Forest Park National Bank at 3.870102% for the purchase of $525,000 General Obligation Park Bonds, Series 2005.  Roll Call: Ayes: 5.  Motion was made by Commissioner Kolinek, seconded Commissioner Sansone, to adopt Ordinance 051013 providing for the issue of $525,000 General Obligation Park Refunding Bonds, Series 2005 of the Park District of Forest Park, Cook county, Illinois, and for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds.  Roll Call: Ayes: 5.</div> <div> -Joe Brusseau of Brusseau Design Group, Ltd. introduced Brent Ludwig of Robert Juris and Associates and  reviewed the status of Year One Park Comprehensive Master Capital Improvement Plan Projects, stating that the plans for the Administration Building are about 60% complete and plans for Building #4 are 90% complete.  Plans for the walk path and skatepark are also underway.  Assistant Director Piekarz and Commissioner Kolinek will further research skatepark equipment vendors at the NRPA Conference next week and Larry will meet with Brusseau upon his return so that Requests for Proposals can go out as soon as possible.  Director Novak stated that an additional Topographical  Survey of the Basketball Court Area needs to be performed for the skatepark development and of a total site plan drawing for the development of the walking/dog walking circuit must be created.  Scott Triphahn has submitted this request as Change Order #1 at an additional cost of $1000.00 to the original agreement dated July 28, 2005.  Motion was made by Commissioner Byrnes, seconded by Commissioner McDermott to approve Change Order # 1 for the Year One Park Comprehensive Master Capital Improvement Plan Projects in the amount of $1000.00.  Roll Call: Ayes: 5.  President Boy called for a brief recess at 7:18 p.m. to give commissioners an opportunity to review drawings prepared by Robert Juris & Associates with Brusseau Design and W-T Engineering. The meeting was resumed at 7:35 p.m.</div> <div> -Auditor Greg Miller of Wermer, Rogers, Doran & Ruzon presented the FY 2004-05 Audit. He said that, although the audit is required to be filed by the end of October, because the report was just distributed to commissioners this evening, that he would be happy to file for an extension with both the State and County. He assured the Board that extensions are being readily approved because of the new GASB requirements that have been implemented over the past few years. He also said that he would be happy to attend a future meeting to answer any questions they have after they've reviewed it.  He explained the additions and changes required by GASB and reviewed the various statements included in the audit. Mr. Miller said that this is the "best" report he has been able to give the Board in many years and was pleased to report that deficits have been eliminated and our financial plan seems to be sound. Greg repeated that he would be happy to talk to commissioners individually or attend next month's meeting if there were any questions concerning the audit.  Motion was made by Commissioner Kolinek, seconded by Commissioner McDermott, to authorize Auditor Miller to file for extensions on our behalf with both the State of Illinois and Cook County and to table approval of the audit until the November 17, 2005 Regular Meeting.  Roll Call: Ayes 5.</div> <div>      </div> <div> <B>Treasurer's Report:</B></div> <div> -Treasurer Sebesta reviewed the lists of disbursements for September and October.  The computer disbursements totaled $92,784.09; manual checks totaled $3,549.44 for a grand total of $96,333.53 in disbursements presented for approval.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to approve disbursements for September and October.  Roll Call: Ayes:5. </div> <div> -Treasurer Sebesta reported that fund balances for the close of September totaled $72,031.80.  He commented that there are still deficits in a number of accounts as taxes are not in yet, but distributions should begin any day now. He emphasized again that we were able to that he is avoid tax anticipation warrants this year and he believes that this is a good indication that our financial condition has improved. He also noted that we ended the summer in the Pool Fund very close to budgeted figures.   Proceeds for the bond issue that was approved tonight will be credited to our bank account on October 20th.  Gerry reported that our investments total $40,552.63 at Forest Park National Bank in a Money Market account yielding 2.25 %.Motion was made by Commissioner Kolinek, seconded by Commissioner Sansone, to accept the Financial Statements for the close of September 2005  Roll Call: Ayes: 5.</div> <bR> <div> <B>Maintenance Report:</B></div> <div> -In Superintendent Buckley's absence, Director Novak presented the Maintenance Report.  Larry replaced two maple trees that were cut down with linden trees and top-dressed the front lawn.  He has replaced all worn parts in the play park with new parts and is working on completing all repairs recommended by PDRMA after their recent inspection.  He and Dennis also attended PDRMA's "Playground Accessibility Workshop" today and were trained in playground inspections.  Both Pinner Electric and Nicor have completed projects and have restored all park property that was affected by their work.  In the pool cracks have been repaired, re-grouting completed and the painting is complete and he anticipates that the work will last about seven years.  Expansion joints on the pool deck need to be re-caulked and a quote for $2,900 has been received from All-Improvement Tuckpointing.  </div> <bR> <div> <B>Assistant Director's Report:</B></div> <div> -Assistant Director Piekarz reported that he has been working on plans for the 4th of July as were discussed at the September 15, 2005 Special Events Committee Meeting and will discuss options at the November 17, 2005 Regular Board Meeting.  </div> <div> -Larry said that rangers will stop working on November 6th unless he needs to add dates for our softball or flag football programs or for FPYSA.  </div> <div> -Larry indicated that he has put together an invitation to bid for a "Childcare" bus, but will wait until after he returns from the NRPA Conference to go out to bid as he may find new products or other information while he is there.</div> <div> -Larry noted that he and Dave will be attending a PDRMA Human Resources Update session on November 15th and announced that the Park will be sponsoring a trip to see the Chicago Bulls on March 24, 2006.  He also announced that on October 22nd we are co-sponsoring a blood drive with the Forest Park Public Schools.</div> <bR> <div> <B>Director's Report: </B></div> <div> -Director Novak reported that he included in Board Packets information concerning the proposed amendments to the WSSRA Articles of Agreement and the new share formula.  The WSSRA Board will vote on the proposed Amended and Restated Articles of Agreement at their meeting on November 28, 2005, so Dave asked that commissioners review the materials and be prepared to discuss and take action on these issues at our Regular Meeting on November 17th .  He commended the members of the Articles Task Force Committee for their work.       </div> <div> -Forest Park Main Street is again requesting the use of our stage for their Trick or Treat on Madison Street on Sunday, October 23.</div> <div> -Director Novak and possibly Commissioner McDermott will be attending IAPD's 2005 Legal Symposium on Thursday, November 3.  Any other commissioners wishing to attend should let Dave know by the November 1st registration deadline.  Dave commented that Jim Washer of Friedman and Holtz will be a speaker at the Symposium.</div> <bR> <div> <B>Old Business:</B></div> <div> -Director Novak reintroduced the subject of the repairs to the water slides.  Polyshell Resurfacing Co. resubmitted their proposal listing all repairs on one proposal and Director Novak provided in Board Packets a listing of reference checks for both Inman Polishing Systems and Polyshell Resurfacing Co.  He stated his recommendation that the contract be awarded to Polyshell Resurfacing Co. in the amount of $29,160.00.  Motion was made by Commissioner Kolinek, seconded by Commissioner McDermott, to award the contract not to exceed $30,000 for the resurfacing/renovation of all four slides to Polyshell Resurfacing Co.   Roll Call: Ayes: 5.</div> <div> -Director Novak reported that we are about 90% done responding to the Legal Audit from Friedman & Holtz.  Dave believes that this audit will insure that we are "dotting our i's and crossing our t's" in regard to the many legal requirements that apply to doing park district business.  Responding to the audit has already raised some procedural questions with staff and we anticipate that, once we complete the audit, staff will meet with Friedman and Holtz to review our response and request recommendations and answers to questions we have and we will share the audit and our responses with the Board.  </div> <div> -President Boy indicated that he has reason to believe that subjects discussed in Executive Session were subsequently discussed with someone outside of the meeting and he expressed his displeasure and disapproval.</div> <bR> <div> <B>New Business:</B></div> <div> -Director Novak stated that, in preparation for the IAPD Conference in January, we have been provided with procedures for submitting amendments to the constitutional by-laws and/or resolutions.  These are due by November 30th.  We have also been instructed that credentials certificates are due immediately.  As is done annually, a voting delegate and an alternate must be designated.  Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes to appoint Commissioner Sansone as delegate to the IAPD Annual Business Meeting.  Roll Call: Ayes: 5.  Motion was made by Comissioner McDermott, seconded by Commissioner Sansone, to appoint Commissioner Byrnes as alternate.  Roll Call: Ayes: 5.</div> <div> -Director Novak initiated discussion concerning nominations for the  IAPD/IPRA Community Service Award.  Director Novak listed past recipients of the awards and suggestions that he has received for nominees this year.  Greg Reichle of American Wilbert Vault has lent us tents for our major events for more than thirty years and Ed Nutley of Ed's Way has provided much community support over the years.  Because the award can also be used for memorial recognition, Dave suggested John Banks and James Sarno, former long-time park employees, both of whom passed away this year.  Since commissioners were in agreement on all nominations Director Novak will submit them for awards this year.</div> <bR> <div> <B>Adjournment:</B></div> <div> -Motion to adjourn was made by Commissioner Byrnes and seconded by Commissioner Kolinek at 8:22 p.m.  Ayes: 5.</div> <bR> <div> Submitted by:                 Chris Richards, Board Secretary</div> <bR> <div> Approved:                         Howard Boy, Board of Commissioners</div> <bR> <div>                     Greg Kolinek, Board of Commissioners</div> <bR> <div> Date:                    11/17/2005</div> </td> 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