A SPECIAL MEETING OF THE BOARD OF PARK COMMISSIONERS of the Park District of Forest Park, Cook County, Illinois was held in the Administration Building of the Park District of Forest Park, 7501 Harrison Street, Forest Park, Illinois at 7:00 p.m. on February 16, 2006.
Roll Call: President Boy chaired the meeting. Commissioners Boy, Byrnes, McDermott and Sansone answered present. Commissioner Kolinek was an excused absence. Also present were Director Dave Novak, Assistant Director Larry Piekarz, Superintendent Larry Buckley, Treasurer Gerald Sebesta and Secretary Chris Richards. Citizen Mike Espinosa and John Rice of the Forest Park Review were also in attendance, as were Special Guests Scott Triphahn of W-T Engineering and Joe Brusseau of Brusseau Design Group.
Approval of Agenda: Motion was made by Commissioner Byrnes, seconded by Commissioner McDermott to approve the agenda. Ayes: 4.
Special Guests:
Scott Triphahn addressed the Board concerning the Bid Opening held on January 23, 2006 for Projects A and B of Year One Capital Improvement Projects. The bids came in substantially over-budget and Scott explained that there were a number of reasons for this and discussed some of them. He outlined various options for both projects and made recommendations.
One recommendation was that we move Project A - Administration Building work to Year Two. Because we already have a work on the Administration Building scheduled for Year Two, it will be more cost-effective to do the work on the veranda at the same time. He also recommended that we hire a Construction Manager for this project. Although it may seem that this would be an added cost, a Construction Manager, because he is involved with the design from the beginning, can save us a substantial amount in other areas of the project, particularly because it will allow us to get bids for different aspects of each project from sub-contractors, rather than getting one bid from a General Contractor. A Construction Manager would also be in charge of job safety, cost control and job scheduling. Scott said that we would interview and hire a Construction Manager, much like we did when we hired W-T Engineering and that he knows of a few that he would recommend we consider. Because his recommendation is to begin all work on the Administration Building in Year Two, with work to begin after Labor Day 2006, final decisions on this project can wait until a later date. The only action that is necessary at tonight's meeting is to reject all bids for Project A.
Scott outlined his recommendations for Project B - Building #4 Renovations. He said that he could change the scope of work on this building to bring the cost down to $94,000., however we would be giving up a lot of the planned improvements. He recommended that we modify the project, keeping the back room renovation (i.e. kitchen area), patching instead of replace the roof, installing two instead of three sinks in each bathroom and eliminating a full-time supervisor. Making modifications to the original base bid by adding some of the original alternates, consiting of a new gas line, electrical and plumbing service, and cabinetry and flooring, into the base bid would bring the estimated base bid cost to $111,423. In addition to the base bid there will be five alternates listed as Alternates A through E as follow:
Alternate A. Provide the additional cost for the steel ductwork in lieu of the duct sock.
Alternate B. Provide the additional cost to furnish and install the electrical heater in the foyer
Alternate C. Provide the additional cost to reallocate the electrical panel from the foyer to the electrical room.
Alternate D. Provide the additional cost to remove the existing paneling and furnish and install new gypsum board.
Alternate E. Provide the additional cost to furnish and install the third lavatory and mirror in the men's and women's washrooms.
Once we have the bid results for the base bid and alternates, we can make a decision as to what alternates we choose to accept or reject. The estimated base bid of $111,423 is still over the original estimated budget, however with the move of Project A to Year Two, funds will be available and we do have contingency funds budgeted in future years. There are also components of the project that could be done in-house, which may cost less than what is budgeted. Scott recommended that we rebid this project making the proposed modifications. The opening for the rebid will be scheduled for March 9, 2006 at 1:00 p.m. and recommendations will be made for the award of the bid at the March 16, 2006 Regular Meeting.
The Skatepark Project is proceeding as planned and will actually come in under-budget.
Phase 1 equipment has arrived and the maintenance crew will begin assembling it within the next two weeks. Director Novak asked Joe Brusseau about the asphalt resurfacing. Joe stated that because the cost will be less than $20,000, we will not need to go out to bid, but that he will prepare plans and specifications and proposals will be sought.
-Motion was made by Commissioner McDermott, seconded by Commissioner Sansone, to reject all bids received on January 23, 2006 for Capital Improvement Projects Year One
Project A (Administration Building Renovations). Roll Call: Ayes: Commissioners Byrnes, McDermott, Sansone and Boy. Absent: Commissioner Kolinek.
-Motion was made by Commissioner Sansone, seconded by Commissioner Byrnes, to reject all bids received on January 23, 2006 for Capital Improvement Projects Year One Project B (Building #4 Renovation). Roll Call: Ayes: Commissioners Byrnes, McDermott, Sansone and Boy. Absent: Commissioner Kolinek.
-Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes to allow W-T Engineering to rebid Capital Improvement Projects Year One Project B (Building # 4 Renovations). Roll Call: Ayes: Commissioners Byrnes, McDermott, Sansone and Boy. Absent: Commissioner Kolinek.
-Motion was made by Commissioner Byrnes seconded by Commissioner McDermott, to amend the previous motion as follows: to allow W-T Engineering to rebid Capital Improvement Projects Year One Project B (Building # 4 Renovations) pursuant to the schedule proposed by W-T Engineering at tonight's meeting. Roll Call: Ayes: Commissioners Byrnes, McDermott, Sansone and Boy. Absent: Commissioner Kolinek.
-Motion was made by Commissioner Sansone, seconded by Commissioner Byrnes, to postpone Year One Project A (Administration Building Renovations) to Year Two. Roll Call: Ayes: Commissioners Byrnes, McDermott, Sansone and Boy. Absent: Commissioner Kolinek.
Adjournment:
-Motion to adjourn was made by Commissioner Sansone at 6:55 p.m., seconded by Commissioner McDermott. Ayes: 4.
Submitted by: Chris Richards, Secretary
Approved: Cathleen McDermott, Board of Park Commissioners
Joseph Byrnes, Board of Park Commissioners
Date: 3/16/06