A SPECIAL MEETING OF THE BOARD OF PARK COMMISSIONERS of the Park District of Forest Park, Cook County, Illinois was held in the Administration Building of the Park District of Forest Park, 7501 Harrison Street, Forest Park, Illinois at 7:00 p.m. on August 24, 2006.
Roll Call: President Boy chaired the meeting. Commissioners Boy, Byrnes, Espinosa and McDermott answered present. Commissioner Sansone was an excused absence. Also present were Director Dave Novak, Assistant Director Larry Piekarz, Superintendent Larry Buckley, Treasurer Gerald Sebesta and Secretary Chris Richards. John Rice of the Forest Park Review was also in attendance, as were Scott Triphahn of W-T Engineering and Special Guest Dave Phillips of Speer Financial.
Approval of Agenda: Motion was made by Commissioner McDermott, seconded by Commissioner Espinosa to approve the agenda. Ayes: 4.
Special Guest:
Dave Phillips addressed the Board concerning the second "leg" of bonds available as a result of the 2003 Referendum. He reviewed the District's debt service plan and estimated that $1.4 million in new money should be available to us for completion of projects currently being planned. The authorization that we issued in 2003 for these funds has expired and so it is necessary to authorize issuance of additional bonds, however this should make it possible to realize some additional funds. Dave said that, because of the lower interest rates and the ability to capture an additional year, we should be better off than if we had issued the bonds in June or July. In order to realize an October 19, 2006 sale date, an "authorizing" ordinance must be passed at this time. Because we will be done with the debt certificate, this will be the last bond ordinance for quite some time. We will not have any bonding authority in the Bond Fund until 2026, however the Corporate Fund should be doing well due to growth in the community. Motion was made by Commissioner McDermott, seconded by Commissioner Byrnes, to adopt Ordinance 060824 authorizing the issuance of General Obligation Park Bonds (Alternate Revenue Source) of the Park District of Forest Park, Cook County, Illinois, in an aggregate principal amount not to exceed $1,750,000. Roll Call: Ayes: Commissioners Byrnes, Espinosa, McDermott and Boy. Absent: Commissioner Sansone. Public Hearing, as required by the Bond Issue Notification Act of the State of Illinois, will be held during the Regular Meeting of September 21, 2006 for both General Obligation Limited Tax Park Bonds and General Obligation Park Bonds (Alternate Revenue Source) and notice will appear in the Forest Park Review as required by law.
Interviews for Construction Management Services:
-Nick Papanicholas and Joe Rubel of Nicholas & Associates/Nepco, Inc. were introduced to the Board. They were given time for their presentation in response to questions prepared by Scott Triphahn regarding their experience in working on similar buildings, their construction management process, their fee structure, their role in "value engineering", scheduling of the project, etc. and answered commissioners questions.
-Paul Cantone, Marc Deneau, Peter Egizio and George Ferrell of Henry Bros. Co. were introduced to the Board. They were given time for their presentation in response questions prepared by Scott Triphahn regarding their experience in working on similar buildings, their construction management process, their fee structure, their role in "value engineering" and scheduling of the project, etc. and answered commissioners questions.
-Discussion was held by the Board, Scott and staff comparing qualifications of both firms interviewed. While the Board was impressed by both firms, they felt that Henry Bros. Co. was technologically superior. Both companies presented excellent references. Scott compared rates, stating that Henry Bros. appeared to be somewhat less expensive, but that he feels negotiations would be possible with either firm. The consensus of the Board, with which Scott concurred, was that Henry Bros. Co. would be the better "fit" for our project. Motion was made by Commissioner Byrnes, seconded by Commissioner McDermott, to select Henry Bros., Co as a qualified contractor and enter into negotiations with Henry Bros., Co. for a Construction Management contract. Roll Call: Ayes: Commissioners Byrnes, Espinosa, McDermott and Boy. Absent: Commissioner Sansone. Scott will review project and drawings with them again and ask them to draft a contract for our attorney's approval.
-Discussion was held concerning whether the washrooms on the east side of the Administration Building should be eliminated and also where new washrooms could be installed on the east side of the Park. Assistant Director Piekarz suggested mobile washrooms for a couple of years that could be tried in different locations to see what works before building new ones. The decision regarding the Administration Building washrooms should be made now for the Administration Building project to continue; the decision regarding replacement can wait for awhile. It was also suggested that a staff washroom be installed on the first floor. Motion was made by Commissioner Espinosa, seconded by Commissioner McDermott, to eliminate washrooms on the east side of the Administration Building in the renovation plans. Roll Call: Ayes: Commissioners Byrnes, Espinosa, McDermott and Boy. Absent: Commissioner Sansone.
Adjournment:
-Motion to adjourn was made by Commissioner McDermott at 9:12 p.m., seconded by Commissioner Byrnes. Ayes: 4.
Submitted by: Chris Richards, Secretary
Approved: Howard Boy, Board of Park Commissioners
Cathleen McDermott, Board of Park Commissioners
Date: September 21, 2006